Houston automations and integrations
Connect Your Systems.Cut the Manual Work.
We build the connective software between the tools you already run — automations, integrations, dashboards, and internal tools. Fixed-fee builds start at $2,500 on the automation menu. Custom integration work, where no connector exists, is quoted in writing after a paid discovery.
Based in North Houston — Serving Businesses Across Texas
Scope, up front
What this is, and what it isn't.
Most shops selling "custom AI development" are describing a much bigger promise than the one we make. Here's the boundary, before you spend a call finding it.
What this is
- Automations that move work between the tools you already pay for — form to system, system to system, ticket to invoice.
- Integrations between two applications that were never built to talk to each other, using the connectors and APIs those vendors publish.
- Reporting and dashboards — pulling numbers out of the systems they're trapped in and putting them somewhere people will read them.
- Document and data workflows — extracting structured data from messy inputs, validating it, and filing it where it belongs.
- Small internal tools your staff use: the thing that replaces the spreadsheet three people email around.
What this isn't
- Ground-up software platforms. If you need a product built from nothing, you need a product team, and we'll tell you that in the first call rather than the fourth month.
- Apps for resale, or anything your customers download from a store.
- A new system your team has to learn instead of the ones they already know. We wire into your stack; we don't sell you a replacement for it.
- Anything we'd quote as a fixed fee against a process nobody has written down. That gets scoped first — see how a project works.
The narrow version is the honest version. Connective work between systems that already exist is a job with a definable end, a testable result, and a price we can put in writing. Open-ended custom software is none of those things at our scale, and pretending otherwise is how these projects end badly for everyone.
Examples
Three systems, from our own operation.
These are our systems, not a client's. Client automations live inside client environments and aren't ours to publish — so instead of anonymized case studies you can't check, here's software we built for ourselves and will walk you through line by line. The full list is on Built By Us.
A signed contract that builds its own records
ProblemA new client meant typing the same company name, contact, and agreement terms into three separate systems and hoping all three matched afterward.
What we builtThe signed contract hands off to the PSA, which creates the company, the contact, and the agreement; that data then builds the customer and billing setup in accounting. Three points in the chain stop and wait for a person to approve.
OutcomeNobody retypes anything, and the three systems can't quietly disagree about what a client bought. Built and tested end to end; it goes live with our next signed client. See the full build →
Monthly invoices that can't drift from the contract
ProblemRecurring invoices rebuilt by hand every month are a data-entry job, and data-entry jobs drift away from what the agreement says.
What we builtMonthly invoices generate from the agreement data in the PSA. A drift gate sits in front of the send: if the agreement and the invoice disagree, nothing goes out until a person looks at it.
OutcomeThe mismatch gets caught before the client sees it, not after. Built and live-tested. See the full build →
A scheduled job that notices what people don't
ProblemA website quietly loses a title tag, a canonical, or a block of structured data, and nobody finds out until the rankings move.
What we builtA monthly job pulls every page on this site and diffs titles, meta descriptions, schema, and canonicals against a stored baseline, then raises an alert on anything that changed without us changing it.
OutcomeLive and running on a schedule — including against the page you're reading right now. See the full build →
How a project works
Scope, quote, build, hand off.
No discovery phase that quietly becomes the project. Every stage has a defined end and a written output.
1 · A conversation about the workflow
Fifteen minutes, free. You describe the manual thing you're tired of doing; we tell you whether it's a fit, whether it's already solvable inside a system you pay for, or whether it isn't worth automating at all. That last answer happens more than you'd expect from a shop that sells automation. And if the gap turns out to be your team rather than your systems, that's AI training for teams, not a build.
2 · An audit, if the picture is bigger than one workflow
The Automation Audit is $1,500 flat — a half-day on site and a written deliverable that inventories the five most time-expensive repeated workflows, says which can be automated with tools you already pay for, which need glue built, and which to leave alone. The findings are itemized and yours to keep or shop elsewhere. The fee credits 100% toward a build started within 60 days.
3 · A written scope and a fixed quote
Before anything gets built: what it does, what it explicitly does not do, which systems it touches, and a named acceptance test you sign off against. If your process isn't documented yet, we either scope the documentation as a separate billed pre-step or quote the build with the risk priced in and say so out loud. We don't quote a fixed fee against an undocumented process and discover it on your time.
4 · Build, test, hand off
Integration testing across every connected system, a security review of the automation code, and change orders in writing at a stated rate if the scope moves. One rule we eat rather than you: if a build passes 1.5x the estimated hours, it ships as-is or you get refunded.
5 · Keep it running, or don't
Automation Care is $250–$750 a month by workflow count — monitoring that the automation is still running, that credentials haven't expired, and that a connected vendor hasn't quietly changed its API on you. Breakage response is billed separately at $125/hr, so a quiet month costs you a quiet month's price. It's optional. Plenty of builds are handed off and left alone.
Starting pricing
Fixed-fee builds start at $2,500.
Same menu as the rest of our automation work, and the same reason it's published: you should be able to read the number before you talk to us.
A single workflow built on connectors that already exist is $2,500. A multi-step workflow across two or three systems with one AI step in the chain is $6,000. Both come with a written scope, an explicit out-of-scope list, a named acceptance test, integration testing, and a security review of the automation code.
If you're not sure which workflow to start with, the $1,500 Automation Audit answers that in writing and credits 100% toward a build started within 60 days. Ongoing monitoring under Automation Care runs $250–$750 a month by workflow count, with breakage response billed at $125/hr.
Custom integration work — where no connector exists and we'd be writing against an unsupported system — isn't on the menu. It's quoted separately in writing after a paid discovery, and only when it's genuinely the right call. Some things belong in a system you already pay for, not in something we build for you.
Full menu, line by line: AI automation pricing.
Straight answers
Common questions
How much does an automation or integration project cost?
Fixed-fee builds start at $2,500 for a single workflow on connectors that already exist, and $6,000 for a multi-step workflow across two or three systems with one AI step in the chain. An Automation Audit, if you need help picking the right first workflow, is $1,500 flat and credits 100% toward a build started within 60 days. Ongoing monitoring under Automation Care is $250–$750 a month by workflow count, with breakage response billed at $125/hr. We don't sell this by the hour and we don't bill on token or usage consumption. Custom integration work where no connector exists is quoted in writing after a paid discovery.
What's the difference between an integration and custom software?
An integration connects systems that already exist, using the connectors and APIs those vendors publish. It has a definable end, a testable result, and a price we can commit to in writing. Custom software is a product built from nothing, which means an open-ended roadmap, a maintenance obligation with no end date, and a team that has to keep existing to support it. We build the first kind. When you genuinely need the second, we'll say so instead of taking the deposit.
Do you build mobile apps or software we can sell?
No. No consumer apps, no app-store products, nothing built for resale. What we build is internal — automations, integrations, dashboards, and small tools your own staff use. If a vendor tells you those are the same kind of project, they're quoting you a different job than the one they'll deliver.
Will you build on a third-party automation platform?
Sometimes, when it's the faster and cheaper path — and when we do, you find out in writing before we start: which platform, where your data travels, and what happens to the automation if that vendor changes its terms or you decide to leave. That's often the right call. It isn't a call we'll make silently on a dental or tax client's behalf.
What if our process isn't written down anywhere?
Then that's the first piece of work, and it's the most common reason automation projects stall. Automating a workflow means encoding the decisions inside it, and decisions that only live in one person's head can't be encoded yet. There are two paths: scope the documentation as a separate, billed pre-step, or quote the build with the estimate flagged as carrying overrun risk. We won't quote a fixed fee against an undocumented process and find out on your time.
Who owns what you build?
You do. The build comes with a written scope, an explicit out-of-scope list, and a named acceptance test, so what you bought is on paper before it's built. Audit findings are itemized and yours to keep whether you hire us for the build or not, and you're free to take the roadmap to another vendor, including a cheaper one. We'd rather say that out loud than have you wonder about it.
Do we have to be a managed IT client?
No. Automation and integration work is quoted and delivered as standalone project work, the same way a cabling run or a camera system is. If you are on a managed plan, none of this touches that rate — it's still $125/workstation/mo and $275/server/mo.
Can we see something you've built?
Yes, and it's our own. Client automations sit inside client systems and aren't ours to publish, so instead of anonymized case studies you can't verify, we show you the software this company runs itself on — client onboarding, monthly billing, review requests, website monitoring — with the status of each one stated plainly, including the ones that haven't gone live yet. It's on the Built By Us page, and we'll walk you through any of it on a call.
Tell us about the workflow.
Describe the manual thing you're tired of doing and which systems it touches. We'll tell you whether it's a fit, whether your existing software already does it, and what it would cost in writing.
Fixed-fee builds start at $2,500 for a single workflow on existing connectors; $6,000 for a multi-step workflow across two or three systems with one AI step · Automation Audit $1,500 flat, credits 100% toward a build started within 60 days · Automation Care $250–$750/mo by workflow count; breakage response billed at $125/hr · Every build ships with a written scope, an explicit out-of-scope list, and a named acceptance test · Change orders in writing at a stated rate · If a build passes 1.5x the estimated hours, it ships as-is or you get refunded · Custom integration work where no connector exists is quoted in writing after a paid discovery · We don't build ground-up software platforms, consumer apps, or software for resale · Managed IT is available separately at $125/workstation/mo and $275/server/mo · Based in North Houston, serving The Woodlands, Spring, Conroe, Kingwood, and businesses across Texas.
What are you still doing by hand?
Bring us the workflow, not a spec. We'll tell you whether it's worth automating, whether something you already own does it, and what the fixed fee would be.
Talk Through Your Workflow →Or call (972) 244-3009 or email support@otherguys.tech — same-day response, in writing.
When your I.T. can’t fix it, the Other Guys can.
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