Houston AI training for teams
Give Your Team aWorking Handle on AI.
A half-day or full-day session, on site at your office. Plain language, your own tools, your own work — not a demo of somebody else's business. Half-day is $1,200 and full-day is $2,000, published here the same way everything else we sell is.
Based in North Houston — On Site Across the Houston Metro
What your team walks away with
Five things they can use on Monday morning.
Not a survey of the field. The session is built backward from what a front desk, a billing clerk, and an owner each have to do the next working day.
A short list of tools they're allowed to use — and why those and not others
Most staff have picked their AI tool the way they picked a browser extension: somebody mentioned it. We go through which accounts are yours and admin-controlled versus which are personal logins with your client data sitting in them, and everyone leaves knowing which is which. If you already have an approved-tool list, we teach to that list instead of writing a new one on the spot.
Prompts that hold up on their own work, not on demo work
Everyone can make a chatbot write a poem. The gap is getting a usable draft of the letter, the summary, or the spreadsheet formula your team needs. We work on the tasks they bring — recall letters, intake summaries, reconciliations out of your own files — and rewrite the prompts together until the output stops needing a rewrite.
A hard line on what never goes into a chatbot
Patient records, client financials, card numbers, credentials, anything under a signed confidentiality obligation. We give the rule in words a new hire can repeat, cover what a consumer chatbot does and doesn't protect, and explain why "I deleted the chat" isn't the same thing as it never having been typed.
The judgment to catch it when the model is wrong
These tools produce confident, well-formatted, incorrect answers on a regular basis. We show your team what that looks like in their own domain, where to check, and which tasks are safe to hand over versus which need a person reading every line before it leaves the building. Nobody leaves the room trusting the output more than it deserves.
One habit per person that survives the week
Training that stays theoretical evaporates by Friday. Everyone finishes the session with one specific repeated task they will use the tool for, set up on their machine, tested once in front of us. One is the target on purpose — the second and third habits come after the first one sticks.
The session
What we cover, in the order we cover it.
This is the half-day agenda. The full day runs the same spine, then splits into hands-on time by department. No slides for the sake of slides — most of the session is people working on their own screens.
1 · What these tools are, and where they fail
A plain-language opening on what a language model does, without the science-fair version and without the marketing version. Mostly it's about failure modes, because that's the part that costs you money.
2 · Getting a usable answer
Context, examples, constraints, and iteration — taught on the tasks your team brought with them. This is the longest block of the day and it's all hands on keyboards.
3 · What goes in, and what never does
The data rule, the account rule, and the retention question. If you have an AI use policy, this block is where we teach it. If you don't, this is where it becomes obvious you need one.
4 · The AI already sitting inside your stack
If you're on Google Workspace, Gemini is included in Business Standard and Plus and most teams have never switched it on properly — drafting and summarizing in Gmail and Docs, natural-language analysis in Sheets, notes with action items in Meet. We're tool-agnostic and will teach whatever you run, but we lean here first, because you're already paying for it.
5 · Setting up the one habit
Each person picks one repeated task, builds the prompt or the setup for it, and runs it once while we watch. We fix what breaks in the room rather than in an email two weeks later.
6 · Full day only — department time, and where automation takes over
The afternoon splits by function — front desk, billing and insurance, ops, ownership — and each group works a pass at a repeatable workflow of their own. It closes by drawing the boundary: which of these are worth prompting by hand every time, and which are the point where you stop training people and build the automation instead.
Who this is for
Built for the whole team, not just the technical one.
The people who get the most out of this are usually the least technical people in the building. Everything is taught in plain language on the tools they already have open.
Front desk and admin
The people doing intake, scheduling, recall, and insurance verification — repeating the same email and the same lookup all day. This is where training shows up fastest.
Billing, bookkeeping, and back office
Summarizing, reconciling, drafting, and chasing documents — with a firm line drawn around client financial data and where it is never allowed to go.
Owners, partners, and managers
You need enough of a handle to tell a good use from a reckless one, to decide what the practice is allowed to do, and to stop paying for tools nobody uses. That's a different session from the front desk's, which is why full-day exists.
Regulated offices — dental, medical, chiropractic, tax
Same training, tighter guardrails. Staff in these offices are frequently pasting protected information into consumer chatbots without knowing it's a problem, and the session covers exactly that before it covers anything clever. If nothing is written down yet, the AI Use Policy Pack is the more urgent purchase, and we'll tell you that rather than sell you a training day.
Who this isn't for: developers who want to build with AI, and anyone looking for a certification. This is training for the people running your business day to day. If you want something built, that's a project, not a session.
Formats and pricing
Two formats, two prices, printed on the page.
Same as the automation menu and the managed IT rate — you can read the number before you talk to anyone. Both formats are flat fees, quoted in writing before anything is booked.
Kareem Elmadi — founder, Other Guys IT
Kareem runs Other Guys IT, a Houston-metro managed IT company supporting dental, medical, accounting, equipment rental, and logistics clients. He's a senior IT operator: the same person who designs the network is the person who writes the automation. The software this company runs its own operation on — client onboarding, monthly billing, review requests, website monitoring — is work he built, and you can read exactly what each piece does on Built By Us. He teaches the sessions himself; there is no bench of contractors behind this page.
Straight answers
Common questions
How much does AI training for a team cost?
A half-day session on site is $1,200 flat. A full day is $2,000 flat. Both are priced per session rather than per seat, both are quoted in writing before anything is booked, and both include a written follow-up plus questions answered for 30 days afterward. Sessions run on site in the Houston metro; further out, we quote travel in writing first. There is no per-head charge, no minimum group size, and no certification fee, because there is no certification.
How many people can attend one session?
It's priced per session, so bring the team that does the work. The limit isn't a headcount, it's whether the hands-on parts still work — if a group is big enough that people stop getting individual attention on their own tasks, we'll say so before you book and recommend either the full day, which splits into department groups, or two sessions. We'd rather tell you that up front than take the money and run a lecture.
Do you train on ChatGPT, Claude, or Gemini?
Whichever ones you use. The habits that matter transfer across all of them, so we teach the skill and apply it to your stack. If you're on Google Workspace Business Standard or Plus, we lean on Gemini, because it's already included in the subscription you pay for and most teams have never switched it on properly. If your business lives in Microsoft 365, Copilot is an added per-seat license and we'll tell you plainly whether your stack justifies it — sometimes the answer is neither yet.
Is this the same as the training included in the AI Use Policy Pack?
No, and the prices are close enough that it's worth being blunt. The Policy Pack is $1,200 one-time plus $150 a month, and the 45-minute session it includes is a policy rollout: here are the approved tools, here is the data that never goes in, here's who to ask. It teaches the rules. The training on this page is a separate engagement at $1,200 for a half day or $2,000 for a full day, and it teaches skill — how to get useful work out of the tools on your own tasks. Most dental, medical, and tax offices should buy the Policy Pack first and the training second.
Do we need an AI policy before we book training?
It isn't required, but for a regulated office it's the better first purchase. Training a team to be effective with tools nobody has set rules for means they get faster at something you haven't governed yet. If your staff are already pasting client or patient details into personal chatbot accounts — and in most offices we walk into, somebody is — the written policy, the approved-tool list, and the shadow-AI audit in the Policy Pack come first. We'll say so on the call rather than book the day you asked for.
Do we have to be a managed IT client to book a session?
No. Training is a standalone engagement, quoted and delivered on its own. Plenty of what we do is one-time project work — a cabling run, a camera system, a training day — and none of it requires a managed plan. If you do have one, it doesn't change the price of the session, and the session doesn't change the $125/workstation/mo rate.
What happens after the session?
You get a written follow-up: what we covered, which tools we approved for which job, the prompts and setups we built with your team, and anything we flagged as a risk while we were in the room. Then we answer questions for 30 days after the session, because that's the window where people hit the thing they got stuck on. It's included in both formats and it isn't an upsell into a retainer.
Will this teach our team to build automations?
No, and the difference matters. Training makes your people better at using AI tools by hand on their own work. An automation is software that runs the task without a person in the loop, and building one is a project with a written scope and a fixed fee, not a session. If what you want is the manual step gone rather than faster, start with the automations and integrations side and skip the training day.
Book a training session.
Tell us who's in the room and what they do all day. We'll come back with a format recommendation, a date, and a flat price in writing — half day or full day, no seat math.
Half-day session $1,200 · Full-day session $2,000 · Flat fee per session, not per seat, quoted in writing before booking · On site at your office in the Houston metro; travel beyond the metro is quoted in writing first · Written follow-up after every session, plus questions answered for 30 days · Tool-agnostic — we teach the tools you run, and lean on Gemini when you already pay for Google Workspace · Not the same as the 45-minute policy rollout included in the AI Use Policy Pack ($1,200 one-time, then $150/mo on the automation menu) · No certification issued · Managed IT is available separately at $125/workstation/mo and $275/server/mo · Same-day response on every ticket · Based in North Houston, serving The Woodlands, Spring, Conroe, Kingwood, and businesses across Texas.
Put a date on it.
Tell us who's in the room and what they're stuck on. We'll recommend half day or full day, quote the flat fee in writing, and teach it ourselves.
Book a Training Session →Or call (972) 244-3009 or email support@otherguys.tech — same-day response, in writing.
When your I.T. can’t fix it, the Other Guys can.
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